Following is an overview of WashU’s complaint, investigation and disciplinary processes for incidents of sexual harassment, sexual violence, domestic violence, dating violence and stalking as well as violations of the University Student Conduct Code (USCC).

See a flow chart of the Title IX complaint process (PDF)

  1. Initiation of Process
  • A formal complaint with the Title IX Office (TIXO) begins with the Complainant meeting with the Title IX Coordinator or Associate Title IX Coordinator and then making a written complaint against a current member of the WashU community. During that meeting, the team will explain the process, discuss interim measures, offer accommodations and answer questions.
  • The TIXO will either 1) investigate or, 2) refer the complaint to another appropriate office or administrative body at WashU such as the Student Conduct Board (SCB), University Sexual Assault Investigation Board (USAIB) or Human Resources (HR)) for investigation and/or hearing.
  • It may be possible to resolve a complaint without a formal report. Contact the TIXO to set up a meeting to discuss these options.
  1. Initial Assessment
  • If the complaint remains with the TIXO, the Title IX Coordinator or Associate Coordinator will determine whether or not the reported behavior could potentially constitute a violation of the USCC.
  • If the TIXO determines the behavior, as reported, could not potentially constitute a violation of the USCC, we will share resources and alternate resolutions with the Complainant and the process concludes.
  • If the TIXO determines the behavior as reported could be a violation of the USCC, the investigation proceeds.
  1. Investigation
  • For reports of sexual assault: The investigation and resolution proceeds through the USAIB process. The USAIB investigates complaints referred by the TIXO that involve reports of sexual assault (or other forms of sexual harassment) reported to have been committed by a student(s) in violation of the USCC.
  • For reports of sexual harassment, dating/domestic violence, stalking or sex discrimination: the TIXO determines the appropriate process for the complaint to follow, either the USAIB process, the USCC process, or another type of TIXO investigation.

USAIB Investigation Process

  • Meeting with Respondent: The Title IX Coordinator or Associate Title IX Coordinator meets with the accused to explain the process, discuss interim measures, offer accommodations and answer questions. A hold is placed on the Respondent’s academic record until the investigation is complete. While the hold can be temporarily lifted by request, a notation will appear on the transcript that states: “Student is the subject of a pending non-academic student conduct investigation.” Respondent also receives a written Notice of Complaint and Statement of Charges, detailing the alleged behavior, the identity of the Complainant and the sections of the University Student Conduct Code they are alleged to have violated.
  • Investigator Appointed: The Title IX coordinator or associate Title IX coordinator appoints an investigator or investigators to interview the parties, any witnesses identified by the parties or the investigator, and gather information relevant to the investigation (texts, messages, photos, social media posts, video, clothing, etc.). Investigators could include the Title IX investigator, Eva Fischer, and/or a contracted external investigator.
  • Interim Measures: Interim measures that could be put into place during the investigation for the safety and well-being of both parties, include: No Contact Orders, changes to housing or class schedules, restrictions on the participation in activities as well as removal from campus and temporary suspension.
  • Interviews: The Title IX Investigator will interview both the Complainant and Respondent. During those interviews, the parties will be asked to provide the names of any potential witnesses. The investigator will interview anyone who might possess information relevant to the investigation. They then prepare a report detailing every interview conducted, and compiling all relevant information provided by any party and witness.
  • USAIB Panel Selection: While the investigator is preparing their report, the Title IX Coordinator and Associate Title IX Coordinator select a panel of three USAIB members to complete the investigation and make a decision. Board members will usually include one faculty member, one staff member and one student (undergraduate or graduate) who are screened for availability and potential conflicts, such as personal knowledge of the involved individuals or prior knowledge of incidents under investigation. If possible, the TIXO selects members who have at least one identity – gender, gender identity, sexual orientation and race – in common with the parties.
  • USAIB Panel Review of Initial Report: Once the Title IX Investigator completes their initial report, the USAIB Panel reviews it and could request clarification or additional investigation. Additional witnesses can be interviewed, or previously interviewed witnesses may be asked different questions. Additional information could also be gathered.
  • Final Report: Once the Title IX Investigator has completed the Panel’s requests, the Investigator creates their final report.
  • Written Responses: Parties are provided with the final report and are given a minimum of seven (7) to respond, if they choose to do so; additional time may be granted by the Title IX Coordinator or the Associate Title IX Coordinator. If a party responds in writing, that response is provided to the USAIB Panel and the opposite party.
  • USAIB Panel Review of Final Report and Responses: The Panel reviews the final report and party responses and then interviews both parties separately. The Panel could also interview any other witnesses it chooses, whether or not they were previously interviewed by the Title IX Investigator. It is solely at the discretion of the Panel to determine who is interviewed. If any new information is reviewed or new witnesses are interviewed by the Panel, the parties will be given the opportunity to respond.
  • USAIB Panel Deliberation: After they have concluded their interviews and reviewed all information and party responses, the Panel deliberates. They then reach a majority decision as to whether it is more likely than not that the Respondent committed an offense under the USCC. They prepare a written decision, detailing their finding and the reasons for it.
  • If Respondent Is Found Responsible: If the Respondent is found responsible for any violation, the vice chancellor for student affairs determines the appropriate sanctions. The sanctions can range from probation with educational training, up to and including expulsion. Both parties are informed of the decision and sanctions in person, if possible, and provided a copy of the panel’s written decision and the vice chancellor’s sanction letter.
  • If Respondent Is Found Not Responsible: If the Respondent is found not responsible, both parties are informed in person, if possible, and provided a copy of the panel’s written decision.
  • Review, If Requested: Both parties can request review from the provost of any decision, no matter the outcome.
    • Requests must be made in writing within 14 days of the decision.
    • The form of the request is up to the party; the scope of such review is limited to determining: (i) whether the USAIB and other procedures were fairly implemented or (ii) whether any sanctions imposed are insufficient or excessive.
    • The provost can remand the case to the USAIB with instructions to address a specific procedural problem; or reduce, modify or increase sanctions.
    • Decisions of the provost are final.